The paperless society has not yet arrived, but document conversion to images on CD and DVD has.

Let Confidential Records Management, Inc. save you space and time by organizing your paper documents for you and converting them to digital files. One CD can hold the equivalent of a four-drawer file cabinet full of paper documents. A DVD can store seven times as much data. Document imaging is a cost-effective, long-term alternative to storing paper documents.

CRMI provides you with an indexed CD/DVD containing digital documents retrievable on any PC or network using Microsoft Windows software. The TIFF images ensure long-term technological compatibility. The file format is unalterable; therefore, documents are legally binding and approved for use in the courtroom. You can retrieve, view, fax, e-mail, and print digital documents instantly. You can copy the files to a hard drive or server and let us keep the discs off-site in our fire-rated vault as disaster recovery backups.

The CRMI staff will tailor services to meet your needs, whether you require a single conversion or multiple conversions, back-file conversion or periodic conversions. We will meet with you beforehand to clarify the scope of the project, determine the nature of documents to be imaged, and ensure the best possible quality of the images.

In addition, our professional staff provides consultation and training regarding HIPAA to ensure your records management meets regulatory standards.

Facts

• CRMI can show you the cost-effectiveness of switching from microfilming to document imaging.
• Document imaging is affordable: no software or upgrades to purchase and no licensing hassles.
• The digital format is permanent and has long-term technological compatibility.
• CRMI ensures document security by performing all work in our New Bern corporate office.
• CRMI safeguards the integrity of your data. We do not use offshore data entry services; all work is completed by CRMI professional staff.
• You will never lose a paper file again once it has been converted to digital format.
• We develop a project and budget that meets your short- and long-term records management needs.