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Document Imaging
The paperless society has not yet arrived, but
document conversion to images on CD and DVD has.
Let Confidential Records Management, Inc. save you
space and time by organizing your paper documents for you and converting
them to digital files. One CD can hold the equivalent of a four-drawer file
cabinet full of paper documents. A DVD can store seven times as much data.
Document imaging is a cost-effective, long-term alternative to storing
paper documents.
CRMI provides you with an indexed CD/DVD containing
digital documents retrievable on any PC or network using Microsoft Windows
software. The TIFF images ensure long-term technological compatibility. The
file format is unalterable; therefore, documents are legally binding and
approved for use in the courtroom. You can retrieve, view, fax, e-mail, and
print digital documents instantly. You can copy the files to a hard drive
or server and let us keep the discs off-site in our fire-rated vault as
disaster recovery backups.
The CRMI staff will tailor services to meet your
needs, whether you require a single conversion or multiple conversions,
back-file conversion or periodic conversions. We will meet with you beforehand
to clarify the scope of the project, determine the nature of documents to
be imaged, and ensure the best possible quality of the images.
In addition, our professional staff provides
consultation and training regarding HIPAA to ensure your records management
meets regulatory standards.
Facts
- CRMI
can show you the cost-effectiveness of switching from microfilming to
document imaging.
- Document
imaging is affordable: no software or upgrades to purchase and no
licensing hassles.
- The
digital format is permanent and has long-term technological
compatibility.
- CRMI
ensures document security by performing all work in our New Bern
corporate office.
- CRMI
safeguards the integrity of your data. We do not use offshore data
entry services; all work is completed by CRMI professional staff.
- You
will never lose a paper file again once it has been converted to
digital format.
- We
develop a project and budget that meets your short- and long-term
records management needs.
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