Off-Site Record Management
Good records management is key to efficient operation of your business. Timely access to information means the difference between success and failure. Confidential Records Management, Inc. provides off-site records storage and management so that you can focus on what's important--your business. We take the hassle out of the information age without leaving you in the dark.
Our services are scalable to the size of your company and tailored to meet your specific needs. CRMI provides HIPAA-compliant records storage and management for any market, including education, financial, government, healthcare, insurance, legal and accounting, manufacturing, and retail. Our bonded, professional staff will work with your staff to develop and implement a cost-effective records storage and management program. In addition, CRMI provides consultation and training concerning applicable regulations, including HIPAA, to ensure the security and privacy of your records.
CRMI provides storage and archiving of records such as these:
- Paper documents
- Microfilm and microfiche
- Optical discs
- Magnetic tapes
- X-rays and all forms of healthcare records
- Digital records such as e-mails
Moreover, we provide the following:
- Daily, weekly, or other scheduled collections
- Retention schedules
- Management of active and inactive records by the file or box load
- Management for the life cycle of the records
As an added feature, CRMI offers discount storage rates for printed forms and supplies at the records center. When you need to replenish your in-office supply, simply call the records center and the materials will be delivered on the next scheduled delivery. You can have your materials delivered directly to the CRMI records center for storage.
Records Management Features
- Closed records storage
- Active or less-active records management
- Specialized indexing
- Open shelving options
- Computerized off-site inventory listings
- State-of-the-art bar code container and file tracking
- Records retrieval and refiling
- Humidity- and climate-controlled storage
- Fire-rated vault storage
- Network firewall security
- Detailed off-site storage purge reports
- Pickup and delivery services by bonded courier
- Access to your critical data 24 hours a day, 7 days a week, 365 days a year
Security Features
- 24-hour security/fire monitoring protection
- Fully bonded, professional staff to ensure complete confidentiality
- Smoke-free professional records management centers
- Locked, secure vehicles
Facts
- CRMI is locally owned, which means easy access for clients to their records.
- CRMI stores clients' records at its own facilities in North Carolina , which means added security.
- CRMI accepts records requests by telephone, fax, and e-mail to ensure the fastest response to our clients.
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